Your day
Your day is the starting page for daily work. It shows what needs sorting, who is off and today’s rounds, and nothing else. Drivers see their own work.
Order totals, cash and invoice figures are in Reporting.
On the Shop plan, Your day shows To deliver today and To collect today instead of rounds. See Deliveries without rounds.
What the office sees
Section titled “What the office sees”Setup progress
Section titled “Setup progress”Until setup is finished, Get Bottle ready sits at the top. Hide setup folds it into one line. To take it off Your day for good, select Don’t show setup on Your day again at the foot of it, then Take it off Your day. You can still finish setting up by searching for Setup.
Needs attention
Section titled “Needs attention”This is a list, most pressing first, split into Do today and This week. The heading says how many of each there are. Do today is for anything that can hold up the current day, such as an unsent round, a failed delivery, expired MOT or stock below its alert. This week keeps upcoming work visible without making it look urgent.
Each row says what needs sorting, with where to sort it on the right, such as Send rounds or See vehicles. Select the row to go there. The list includes:
- Orders waiting to be planned or missing a usable address.
- Rounds not yet sent to drivers.
- Failed or partial deliveries.
- Refunds and unpaid delivered orders.
- Cash still held by drivers, including overdue handovers.
- Vehicles with MOT or servicing due, and driving licences nearing their saved expiry date.
- Stock that orders already booked need and you do not have, one row for each product.
- Every other stock alert from the Stock page (low, run out or likely to run out within 7 days) as one row with the count. See stock opens the full list.
- Possible duplicate customers.
- Time-off requests, and requests to cancel booked time off, awaiting approval.
- Anything your payment provider needs from you, or payments it has paused. Open payments goes to Settings, Payments.
- Orders from suppliers due in today, and orders that are late. One order says what and from whom, for example “24 × 47kg propane from Calor due at Chertsey today”. See Ordering from a supplier.
- Stock moving between yards, if you have more than one yard: moves on today’s rounds, moves waiting for a courier or on their way with one, moves waiting to be planned, moves that are late, and moves that did not all arrive. One move says who is taking it, for example “Marek is taking 12 × 47kg propane to Woking today”.
Items only appear when there is something to review. Vehicle and driving-licence warnings name the vehicle or driver, with the date under it. Bottle puts overdue items in Do today and upcoming reminders in This week.
Time off
Section titled “Time off”Beside Needs attention: who is off today and over the next 10 days, and any days the business is closed. A dot shows why: green for holiday, red for sickness, grey for a day off. A hollow amber dot means the request is waiting for approval. See the rota opens the full calendar.
Today’s rounds
Section titled “Today’s rounds”Each round uses the same four steps as the planner: Driver and vehicle, Sent, Left and Done. It also shows completed stops, departure time and expected return. Warnings identify unsent rounds and planning limits that need attention.
The overview also summarises delivery progress.
What a driver sees
Section titled “What a driver sees”Drivers see rounds sent to them and any cash still to hand in. They do not see the office overview or other drivers’ work.
In the iPhone and Android app, the round guides them through Load, Out and Back. See The driver app.
Another day
Section titled “Another day”Use the date control to review another day, including tomorrow’s planned rounds.
Notifications
Section titled “Notifications”The bell shows notifications such as round assignments, low stock, vehicle reminders and time-off decisions. Select a notification to open the related page. Mark all read clears the unread count.
New notifications also appear briefly near the top right of the screen. Choose Open details to go to the relevant page. Click the close button or swipe the message sideways to dismiss it; this does not delete the notification or mark it read.
Routine messages disappear after 10 seconds. The timer pauses while your pointer or keyboard focus is on the message, while the tab is hidden, or while you are reading the notification menu. Messages needing your attention, such as low stock or a request to approve something, stay until you dismiss them.
When you return to Bottle, an unread summary helps you catch up. Open the bell to review saved messages, and use Load older notifications to go further back. Closing a browser tab does not remove saved notifications.
Customer emails are separate; see Emails to customers.
Choose where notifications appear
Section titled “Choose where notifications appear”Open the bell and choose Notification settings. Each topic has separate switches for email, the bell, flash messages, browser notifications and the driver app. These are your settings in this business; they do not change what your team receives.
To stop pop-ups for a topic, clear Flash message and save. Leave In app on if you still want those notifications saved in the bell. Flash messages can only appear when the bell is enabled for that topic.
Browser and system notifications
Section titled “Browser and system notifications”Choose Enable this browser, then allow notifications when your browser asks. Tick Browser for the topics you want and save. You can receive these when Bottle’s tab is closed, subject to your browser and device settings. Driver-app notifications have their own Phone switch.
Browser notifications show a general Bottle message, not customer names, cash amounts or other private business details. Open one to switch to the right business and related page. They stop when you sign out, your session expires, or you no longer belong to the business. After signing in again, enable the browser again if needed.
On iPhone or iPad, add Bottle to your Home Screen and open it from there before enabling notifications. If notifications are blocked, allow them in your browser’s site settings and reload. Disable this browser stops them for this business only; other businesses and driver-app notifications are unchanged.
Notification preferences
Section titled “Notification preferences”Open Notifications from your user menu or from the bell. Set email, in-app and phone notifications by subject for the current business.
| Subject | Audience | Default |
|---|---|---|
| Assigned rounds | Drivers | Email, bell and phone |
| Round departure, return and failed stops | Owners and admins | Bell |
| Card payments received | Owners and admins | Email and bell |
| Low stock | Owners and admins | Email and bell |
| What Bottle learned | Owners, where it’s on | Email and bell |
| Vehicle reminders | Owners and admins | Email and bell |
| Team and API keys | Owners and admins | Email and bell |
| Time off | Relevant team members | Email, bell and phone |
| Account notices | Owners and admins | Email required; bell optional |
The driver app’s notification settings control phone notifications. Manage email and bell preferences on the web.